Payroll Specialist - 4 Days Remote
Introduction
Founded in 2001, Fed Finance specializes in temporary and permanent recruitment for accounting and finance positions. Our consultants are all experts and speak your language. We are committed to supporting you throughout your job search and at every stage of your career.
Hello, I'm Bianka, Senior Team Leader at Fed Finance, a recruitment firm specializing in accounting, finance, and payroll. I handle both temporary and permanent recruitment in the Greater Montreal area.
Mission
Reporting to the Payroll Director, the Payroll Technician is responsible for supporting the full payroll cycle, performing required validations, maintaining data accuracy, and assisting with post-payroll activities. The incumbent also contributes to process compliance, reporting, and the continuous improvement of payroll processes and procedures.
Key Responsibilities
Payroll Processing and Validation
• Process and verify the full payroll cycle according to established deadlines.
• Validate timesheets, regular and overtime hours, absences, leaves, adjustments, and payroll corrections.
• Perform pre-payroll and post-payroll audits to ensure payroll accuracy and data compliance.
• Prepare payroll upload files, complete final validations, and assist with payroll submission and processing.
Employee Data Management and HR Transactions
• Process or validate employee status changes, new hires, terminations, internal movements, salary changes, and retroactive adjustments in applicable systems.
• Update vacation, sick leave, and other accrual balances based on service anniversaries, employment conditions, and regional requirements.
• Create and manage EmployeurD employee self-service access when required.
Reporting, Reconciliations, and Data Maintenance
• Generate, organize, and distribute internal, external, year-end, and post-payroll reports as required by stakeholders.
• Maintain employee data, including salaries, departments, and benefit allocation percentages, within the accounting system’s project module database.
Benefits Administration and Compliance
• Administer group insurance plans, RRSPs, and other employee benefits, including enrollments, terminations, and coverage changes within EmployeurD.
• Prepare and issue Records of Employment (ROEs).
• Monitor payroll legislation, administrative directives, internal policies, and compliance requirements to ensure adherence to applicable regulations.
Employee Support and Continuous Improvement
• Respond professionally to payroll-related inquiries from employees, managers, and internal stakeholders.
• Follow up on timesheets, payroll adjustments, absences, accrual balances, and outstanding payroll matters.
• Document procedures, improve controls, and recommend process enhancements to reduce errors, manual interventions, and processing delays.
Payroll Administration and Controls
• Validate timesheets, upload hours worked, and process salary increases, retroactive adjustments, employee terminations, and leave transactions.
• Update and validate vacation, sick leave, personal leave, long-term leave balances, negative balances, and authorized vacation entitlements.
Administration and Employee Service
• Respond to payroll ticketing system emails and inquiries from employees and third-party representatives.
• Maintain proper documentation of communications, issue automated reminders, and provide support to new employees.
Projects and Process Improvement
• Participate in special projects and support the Payroll Director with departmental improvement initiatives and system implementation projects.
Your profile
Qualifications Required
• Minimum of 5 years of relevant experience in a payroll-related role, preferably within a small-to-medium-sized business (SME) or multi-entity environment.
• Strong understanding of the full payroll cycle and experience working with computerized payroll systems or ERP environments.
• Proficiency in Microsoft Excel, the Microsoft Office Suite, and payroll/time management systems, including EmployeurD (CGI) and other applicable internal tools.
• Excellent communication skills in French; bilingualism (French and English) is considered an asset depending on the requirements of the position.
• Knowledge of payroll legislation, employee benefits administration, Records of Employment (ROEs), and payroll compliance requirements.
Assets
• Membership with the National Payroll Institute (NPI).
• Professional payroll certification, such as Payroll Compliance Practitioner (PCP), Certified Payroll Manager (CPM), or an equivalent designation.
• Experience with EmployeurD, NETHRIS, time and attendance modules, Power BI, or similar reporting and tracking tools.
• Experience with reconciliations and managing complex payroll files and cases.
