Operations Administrative Assistant

Introduction

I am currently recruiting an Operations & Project Administrative Coordinator for an established international manufacturing company located in Saint-Eustache, Quebec.

You will join a company specializing in manufacturing and delivering customized technical solutions, working in a dynamic environment where operations, project management, and customer service teams collaborate closely.

We are looking for a highly organized, versatile, and proactive professional who can provide reliable administrative and operational support to project managers and internal teams.

This is a key coordination role, ideal for someone who enjoys managing multiple priorities, keeping projects on track, and contributing directly to smooth day-to-day operations.

Mission

Working closely with project managers and operations teams, you will coordinate project administration, monitor orders, and support a variety of operational activities.

Your responsibilities will include:

Manage project administration, including documentation, progress reports, project summaries, and invoicing;

Support project managers in preparing and maintaining customer and project files;

Assist with the tendering process, including preparing administrative documents, tracking bids, and compiling official submission packages;

Create and process orders in accordance with internal procedures and ensure timely follow-up;

Maintain accurate order information and records in the company's ERP system;

Monitor contractual documentation and bank guarantees when required;

Follow up on outstanding invoices and overdue customer payments;

Coordinate parts shipments and related logistics with internal and external stakeholders;

Maintain effective communication between project managers, operations teams, suppliers, and customers;

Provide administrative support for the company vehicle fleet, including maintenance scheduling, service appointments, and recordkeeping;

Assist with organizing trade shows and support the sales team with related activities;

Contribute to improving administrative workflows and operational processes.

Your profile

Diploma in office administration, business administration, accounting, or a related field;

Solid experience in an administrative assistant, operations support, or project coordination role, preferably within a manufacturing or industrial environment;

Good understanding of manufacturing operations and related business processes;

Experience with project administration, order management, and invoicing;

Proficiency with ERP systems and standard office software;

Strong organizational skills and the ability to manage multiple priorities and deadlines;

Excellent attention to detail, accuracy, and follow-through;

Ability to work independently, take initiative, and anticipate team needs;

Strong interpersonal and customer service skills;

Ability to collaborate effectively with a variety of internal and external stakeholders;

Fluency in both French and English, written and spoken, to communicate regularly with English-speaking customers.

What Will Make You Successful

You are a resourceful, organized, and proactive professional who enjoys keeping things running smoothly.

You can move seamlessly between project follow-ups, order processing, customer communications, and logistics coordination while maintaining control of your priorities.

You thrive in an environment where no two days are exactly alike, where initiative is valued, and where your contribution makes a tangible difference to the team's success.

You enjoy being the person others can rely on to keep information organized, deadlines on track, and operational activities moving forward.

What We Offer

Permanent, full-time position;

Hourly rate: $28–$30, depending on experience;

40-hour workweek, Monday to Friday;

Daytime schedule, generally 8:00 a.m. to 4:00 p.m.;

On-site position in Saint-Eustache, Quebec;

Comprehensive group insurance, including prescription drug, dental, and life insurance coverage;

Retirement savings plan with employer contributions after one year of service;

Three weeks of paid vacation;

Company events and team activities;

Collaborative, international work environment.

Are you looking for a versatile position where your organizational skills, independence, and ability to coordinate operations will make a real impact?

Apply today!

We look forward to hearing from you.

The Fed Supply Team

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